A Collection Authority Note (CAN) is a formal document used to authorize a representative to collect goods or items on behalf of a company, client, or organization. It ensures accountability, transparency, and proper record-keeping during the collection process.
This note clearly specifies:
- The sender’s and recipient’s details
- The authorized person’s name and the organization they represent
- A detailed list of items to be collected, including their description and quantities
- Signatures from both the issuer and the collector to confirm authorization and receipt
The CAN serves as an important control measure to prevent unauthorized collections and to verify that items have been handed over to the right person.
Template Structure
Document Title: Collection Authority Note (CAN)
Sections include:
- CAN Number – For tracking and reference
- Sender’s Details – Name, address, contact, and date
- Recipient’s Details – Name, address, and contact
- Authorization Statement – Authorizing a named individual to collect items on behalf of another party
- Item Table – SR, Description, and Quantity of items
- Signatures –
- Given by: Name, designation, signature, date, and contact
- Received by: Name, designation, signature, date, vehicle registration, and contact
The CAN ensures that all collections are done with full consent and acknowledgment from both parties, making it a reliable document for logistics, stores, and administrative operations.
